Crafted with love by Princess Maggie's Experiences
Dear Parents,
Planning a magical themed party has never been easier! Whether you're celebrating a special birthday or simply creating unforgettable memories, this guide will help you organize a fun, stress-free event for your little one. And don't forget – Princess Maggie’s Experiences is here to provide enchanting entertainment that will make your party truly extraordinary! Read below or get your free printable Party planning guide with worksheets and printables here.
1-3 Months before the party
Discuss the Party with Your Child
Involve your child in the fun process of choosing a party theme. Do they dream of a princess celebration, or perhaps a thrilling superhero adventure? Narrowing down the theme early on helps with decorations, activities, and choosing entertainment. Princess Maggie’s Experiences offers themes like princesses, superheroes, unicorns, pirates, and more!
2. Choose a Date
Coordinate with important guests and finalize the date. Be sure your top party guests are available – you don’t want your little one’s best friend missing out! Princess Maggie's Experiences can also suggest ideal venues, such as our very own Fairytale Cottage in Midrand, perfect for royal affairs.
2. Decide on Guests
How many friends would your child like to invite? Will it be a small intimate gathering or a large bash? Depending on the theme and space, decide if it’s best to host a few close friends or the whole class. P.S. – Let Princess Maggie's Experiences handle entertainment for both the kids and adults if you want to make it extra special!
3. Line Up Entertainment
Book your entertainment early to avoid disappointment! Whether it’s magical princesses, thrilling superhero characters, or fun-filled dance parties, we offer a wide variety of interactive entertainment. Our performers, face painters, and dance instructors will make your event unforgettable.
4 Weeks before the party
Send Invitations
Send out fun invitations that fit the theme. Whether digital or printed, include key information such as the RSVP date and any special instructions (i.e., dress-up required). If you'd like us to create custom invites to match the theme, we can help!
2. Plan a Schedule of Activities
Plan activities that keep kids entertained while allowing time for eating and mingling. Consider a mix of high-energy games like musical chairs, plus quieter activities like crafts or storytelling. We offer ready-made activity packages and a flexible timeline to ensure everyone has fun.
3. Create a Master Supply List
Make a checklist of everything you need for the party: games, food, décor, and of course, costumes! Princess Maggie’s Experiences offers full-service planning, including décor and supply packages, so you can focus on enjoying the event while we handle the details.
3 Weeks before the party
1. Plan the Menu
Keep the food simple but themed! Think fun finger foods like pizza, mini sandwiches, and cupcakes that match the party’s theme. Princess Maggie’s Experiences also suggests themed food and snacks like Unicorn Milkshakes, Superhero Snacks, and more. At our cottage, we offer stunning grazing tables for parents and kids to enjoy while at the party. We can even help you with cake ideas or provide a professional baker!
2. Ask for Help
Throwing a party doesn’t have to be a one-person job. Ask friends or family for help with setup or managing games during the event. If you prefer a more hands-off approach, hire extra help or let us do the work! Our entertainers are experts at running smooth events.
1 Week before the party
1. Clean and Prep the Venue
If hosting at home, do a quick cleanup. For outdoor venues, ensure the space is safe and ready. If you host at Princess Maggie’s Fairytale Cottage, you don’t even have to worry about this, the venue will be set up by the time you arrive!
2. Finalize the Guest List
Confirm your RSVPs so you know exactly how many guests to expect. This will help you with food and seating arrangements.
3. Order the Cake
This should happen earlier, if you have a very popular baker. Ensure the cake is ordered, and don’t forget to involve your child in the decision-making! Whether you go with a simple design or something more elaborate, we can recommend bakeries or even offer a custom cake option that fits the theme.
1 Day before the party
1. Decorate the Venue
Now’s the time to turn your venue into a magical setting! Whether you're adding balloons, streamers, or backdrops, when hosting at Princess Maggie’s Fairytale Cottage, we can help create the perfect atmosphere that brings your theme to life. If you are decorating outdoors, get all the decor ready to set up and keep it indoors overnight, ready to grab and set up the next morning.
2. Finalize Food Prep
Finish any cooking or food prep. If you’re making a homemade cake, consider icing it the day before to save time. Make sure to get all the glasses, cups, cutlery and crockery ready so you don’t have to stress about it on the day of the party.
The Day of the party
1. Set Up for Fun
Set up your party stations for games, crafts, and snacks. Keep things organized so you can focus on the fun! If you’re booking entertainment with Princess Maggie’s Experiences, our performers and event staff will arrive early to handle setup.
2. Begin Activities
Kick off the party with the first activity about 30 minutes in to ensure all the kids arrive and don’t miss out! Whether it's a character appearance or a fun game, our team will keep kids entertained, so you can relax and enjoy.
3. Serve Cake and Open Gifts (Optional)
Gather everyone to sing Happy Birthday and serve the cake. If it fits into your schedule, let your little one open their presents at the end of the party. Make sure to note what your little one got and from who, if there is time in our schedule we will do it for you.
Hand Out Party Favors
As the party winds down, hand out the goodie bags filled with themed treats. Your child can thank their friends with a smile as they leave with a special gift!
2-3 Days after the party
Send Thank You Notes
Thank everyone for coming and for any gifts your child received. Sending thank-you notes will make the experience even more special for everyone involved.
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